Customer representative

Who is a customer representative?

The customer representative is an employee, who interacts with the company’s customers on behalf of an organization. Customer representatives represent the company, its products, or its services.

When the customer calls/writes, they resolve their questions, queries, or complaints. Customers can connect with representatives through phone, email, live chat, or other channels.

Customer representatives receive proper training. But, they have to have some important skills (e.g. speaking, listening). They have a very important role in every company – they are the voice of the company.

What does a customer service Representative do?

• responds to customer’s complaints
• provides knowledge/information
• communicates with customers through multiple channels
• assists with cancelations, refunds or exchanges
• answers customer’s questions

How can customer service software help customer agents?

Here are a few benefits:

• ability to handle all customer queries from one interface
• faster response time
• organized tickets into proper departments
• all customer data in one system

Customer service software, such as LiveAgent combines an excellent Live chat, ticketing, and automation that allow you to provide exceptional support to your customers.

How to become a customer service representative?

So what makes a good chat representative for customer service? There are usually no specific qualifications for a first entry customer representative. Although, having a high school diploma is a must in most companies. There are more important factors that play a role in the hiring process. There are certain natural skills recruiters usually search for. The most important one is your communication skills.

But, let’s break it down a little more. There are 2 important skill categories that every customer service agent should have. The first and most important one is soft skills. The second important skills are technical. What the company can teach you is the technical side of the product/services. Yet, they cannot teach you soft skills. Every customer/situation is unique. Thus, understanding the customer or the situation needs to be intuitive.

As we’ve mentioned there is a technical side of the job that will be taught. Usually in a form of training. The training usually involves knowledge about products/services, company, internal programs, and more. It can last for a few weeks, although in some companies it can take up to a few months. 

The important aspect of the training is shadowing. Listening/learning from senior customer agents is a beneficial tactic at the beginning. But, the job usually starts in the middle of the training, thus you learn on the go.

The company usually tries to give you the “easy” customers. Yet, there is no way to predict what customer is a new employee going to get. But no worries, you have supervisors around you helping you at every step. After the training, you can seek help from a senior customer representative or a manager.

After finishing the training, the learning part is not over. You learn on the go. There are always all kinds of unique situations. Yet, even after a while you still might receive extra training on products or new procedures. There is always room for improvement.