Follow Up Email After Application Templates

You’ve applied for a job and now you’re waiting to hear back, but it is important to stay on the company’s radar in the meantime.

One way to do that is by sending a follow-up email after your application, or a call follow-up email if you’ve already had a call with the company. This post provides tips and examples for writing follow-up emails to help you stand out from the competition.

The importance of sending a follow-up email after an application

Many potential candidates don’t take the time to send a follow-up email after applying for a job. However, sending such a message shows that you’re really interested in the position and willing to put in the extra effort to land the job.

It also demonstrates your attention to detail and good manners, which are both qualities that will make you more attractive to potential employers. Even a brief email can reiterate your interest in the position, highlight your qualifications, and/or answer any interview questions that the hiring manager may have about your application.

Another quite pragmatic reason to send a follow-up email is that sometimes applications simply get lost in the system. By sending this kind of message, you make sure that your application will not be overlooked. And who knows, maybe your follow-up email will be just what sets you apart from the other candidates and gets you the job.

Topics you should avoid mentioning in these types of emails are pay negotiation, discussing vacation days, and so on. At this stage, it’s too early for these discussions and you may come across as too eager and impatient.

Follow up email after application subject line examples

• [Job title] – Follow-up application
• Did you receive my [position] application?
• [Your Name] – Follow-up application for [position applied for]
• Application for the [position applied for] vacancy – Follow-up

How to write a follow-up email after application

First of all, don’t send one too soon. The general rule of thumb is to wait at least two weeks before sending a follow-up email. This will give the hiring manager enough time to review all of the applications and narrow down their list of candidates. If you send your email soon after your job application, it may come across as needy or desperate.

When you’re ready to write your email, there are a few things you should keep in mind:

• don’t go on and on – No one wants to read a long, rambling email. Get to the point quickly and be sure to proofread your email for any typos or grammatical errors.
• be professional – Even though it’s tempting to add in a little bit of personality, this is not the time to do so. A follow-up email is all about making a good impression, so be sure to sound professional and courteous throughout.
• continually express your interest in the position – Be sure to mention why you’re interested in the position and how your qualifications make you the perfect candidate for the job.
• offer to answer any questions – If the hiring manager has any questions about your application, tell them you’ll be happy to answer them. This shows a willingness to help out and provides an opportunity for you to further sell yourself as a candidate.
• thank them for their time – Finally, be sure to thank the hiring manager for considering your application. This is just good manners and will help make a good impression.

If you’ve applied for a job that you’re excited about, it’s worth taking the time to write a follow-up email.

What to include in a follow-up email after application

• the position you applied for
• when and how you applied for the job
• why you’re very interested in the job
• your qualifications for the role
• express gratitude for their time
• attach your CV/resume/any other additional documents

Follow up email after application examples and templates

[job title] – follow up application

Application for [job role] – follow up

[Hiring manager’s name] – follow-up email after job application

Follow-up email after job application

Have you received my [job role] application?

Re: my [job role] application

Following Up on my Job Application for [position] at [company]

Follow up: [position] at [company]

Just wanted to follow up on [job role]

[Job role] – have you received my application?

Follow up email after application good practices

The best way to follow up after an application will vary depending on the company and the position you’re applying for. However, here are a few general tips to keep in mind:

• Don’t be too pushy or persistent – a single follow-up email is usually sufficient. If you don’t hear back after that, it’s probably a good idea to move on.
• Be concise – in a follow-up email, you don’t need to outline all of your qualifications or entire resume. A brief statement about why you’re excited about the position and how your skills fit will suffice.
• Proofread carefully – a well-written and error-free email will make a much better impression than one with typos or grammatical mistakes.
• Have all documents ready – if the hiring manager requests additional information (such as references or writing samples), be sure to have them readily available.
• Add your contact details – include your direct email address and phone number so that the hiring manager can easily get in touch with you.
• Mention how you applied – if you applied online, include a link to your application or resume. If you applied in person, say when and where you did so.
• Make sure it’s personal – a generic follow-up email is much less likely to get a response than one that’s addressed to the specific hiring manager and tailored to the company.
• Use a professional email subject line – something like “following up on the [job role] vacancy” or “checking in about my job application” will do.
• Include your name and contact information – in case the email gets forwarded, the hiring manager must know who you are and how to reach you.
• Be polite and professional – even if you don’t get the job, it’s always a good idea to leave a positive impression. You might be considered for another role in the future.
• Create a template – if you’re planning on applying to multiple jobs, it’s helpful to have a general follow-up email template that you can customize for each application. That way, you don’t have to start from scratch each time.

Hiring managers receive dozens, if not hundreds, of applications for each open position, so you shouldn’t be surprised if they don’t have time to respond to every single one.

Summary

By following a few simple tips, you can increase your chances of hearing back after applying for a job. You should follow up with a professional yet short email, and include all of the relevant information that the hiring manager might need. With a little effort, you’ll be one step closer to landing your dream job.